Job Posting: Office Manager/Executive Assistant

Posted: Feb. 20, 2017

Cure Alzheimer's Fund is seeking candidates for an Office Manager/Executive Assistant position.

 

Position Title: Office Manager / Executive Assistant
Reports to: Chief Financial Officer

 

Position Overview

Cure Alzheimer’s Fund is a non-profit with a small yet dedicated staff. The full time office manager position is responsible for overall front office activities, including the reception area, and creating a positive and effective office environment.

Goals

  • Maintenance of a highly professional and efficient office.
  • Courteous, professional presence for internal and external constituencies.
  • Strong administrative support.

Responsibilities

  • Facilitate a positive and effective office environment enabling staff to do their jobs.
  • Manage office systems including telephone, internet, copy machines and the physical facility.
  • Manage relationships with office related vendors for fast, cost-effective and efficient service.
  • Maintain office spaces to be organized and efficient.
  • Provide first-line IT support for staff, and liaise with external IT support as needed.
  • Manage effective inventory control of office supplies and stationery.
  • Greet and shepherd visitors.
  • Answer telephone to understand callers needs to best route calls, accept donations by telephone, and direct callers to outside Alzheimer’s resources.
  • Schedule meetings and travel for CEO, Board, and Research.
  • Clerical support for CEO, including expense reimbursement requests and Amex processing.
  • Meeting preparation and facility management for Board of Directors and Research Consortium events.
  • Assist with mailing process of donation thank you letters, including envelope stuffing.
  • Housekeeping and oversight to ensure spaces are well maintained and clean.
  • Other duties as assigned.

 

Qualifications, Required

  • Demonstrated organizational skills and attention to detail.
  • Mastery of basic office technology such as copiers and printers.
  • Mastery of common computer software (Word, Excel, Adobe and Outlook).
  • Experience in a fast moving, entrepreneurial environment.
  • Ability to be flexible, maintain a good sense of humor, desire to contribute to team effort.
  • Professional and warm demeanor.
  • Effective communicator including written communications and strong interpersonal skills.
  • Demonstrated ability to work both independently and as part of a team.
  • Strong references.

 

Qualifications, Preferred

  • Bachelor’s degree or relevant educational credential.
  • Five or more years experience in an office management role.

 

Please send your cover letter, resume, and salary requirements to: jobs@curealz.org and include Office Manager in the subject line.

No telephone calls, please.  Thank you.

 

Cure Alzheimer’s is an Equal Opportunity Employer

 

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